As you may know, in Windows you can copy files from one location to another giving you multiple copies of the same file. There can be many reasons to do this such as wanting to make changes to a file while keeping the other copy in the original format.

You may have also come across a file that was read only at one point or another. A read only file can only be opened but not changed or saved. This has the benefit of avoiding unwanted changes being saved to your file.

You may have a need to open a Word file in another mode rather than read/write to accomplish a certain task. For example if you want to make changes to your file but don't want to overwrite the original file and would like to save it as a separate document with a different name. This is basically the same as doing a Save As and then manually choosing a name. Open as copy will rename the file with Copy (1) in front of it.

Opening a file as read-only is handy when you want to have someone work on the file and not have any chance of them saving the changes they make to your document. The only way they will be able to save the file is to save it with a different name.

To open a file as read-only or as a copy go to File and Open or your Open icon and click once on the file to highlight it. Then from the Open drop down list choose how you want to open the file.

Office read only

This process will work with other Office programs such as Excel and PowerPoint.

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