Last Updated on May 5, 2026
Microsoft OneNote is a handy app you can use to create notebooks on your computer with various sections and tabs to help keep your data organized. You can create a notebook for things such as work projects, vacation plans, or as a dedicated place to store any other type of information.
There is a premium version of OneNote that comes with Microsoft Office 365, and then the free OneNote app that comes included natively with Windows. The Windows version doesn’t have quite as many features as the paid version, but it usually works perfectly fine for most people.
One thing that both versions unfortunately lack is the ability to easily add a functional calendar to a section or page within your notebook. Sure, you can try to manually create a table or paste in a calendar from Excel or Word, but it usually ends up being too much work and doesn’t look right when you are done.
In this article, we are going to show you exactly how to insert a fully editable calendar into a OneNote notebook.
Downloading and Inserting the Calendar into OneNote
The process for inserting an editable calendar into a OneNote notebook will vary just a little depending on whether you are using the full Office 365 version of OneNote or the free version that comes with Windows.
For our example, we will be using the full desktop version, but the video above shows the exact process on the Windows app version.
1. Prepare Your Destination Section
I want to place a calendar for the month of June into my Schedule page within my mountain biking trip notebook. You can place any number of months you wish into a section, but I only need the one specific month for my bike trip calendar.
2. Delete Any Unnecessary Blank Pages
The image below shows that I have a Mountain Bike Trip notebook with a dedicated section called Schedule added to it. Within the Schedule section is a blank untitled page which I can simply delete if I don’t need it, since adding my new calendar will automatically create its own page.
3. Download the Calendar Template
Now that I have a clean place for my calendar, I can then go to the Calendar Labs website and download the calendar template. You want to look for the specific year you need to use for your notebook. You can easily find these free OneNote templates here.
4. Save the File to Your Computer
Once I choose the correct year, I can then click the Download button and save the template file directly to my computer. The file will have a name similar to 2027-onenote-calendar-template.one, depending entirely on which year you choose to download.
5. Open the Template in OneNote
Next, with my notebook already open in the background, I can double-click the template file I just downloaded. It should automatically be added as a brand new section at the very bottom of the section pane on the left side of the screen. You will then see all 12 months of the year listed as individual, editable pages.
Moving the Desired Months to the Right Section
Now that the templates are loaded into the application, you need to move them out of the temporary downloaded section and into your actual project notebook.
6. Drag and Drop the Specific Month
Since I only need the June calendar for this specific situation, I don’t need to keep the entire year cluttering up my sidebar. I can simply click, drag, and drop the June page directly into my active Schedule section.
7. Rename Your New Calendar Page
Once the June month is officially moved over, I can either leave the default name of “June 2027”, or I can change it to something more descriptive. I can right-click the page tab, choose Rename, and then call it “Ride Calendar” for example.
8. Add Your Custom Events
Now that I have my calendar in my OneNote notebook, I can start to add my events to the days that I have things going on. Because this is a native table, you can type directly into the boxes and format the text as needed, just like you can on any other standard OneNote page
OneNote Editable Calendar FAQ
Can I sync this calendar to my smartphone?
Yes. Because this template acts just like a standard OneNote table, any changes you make will automatically sync to your Microsoft cloud account. You will be able to view, edit, and update your custom calendar on the go from the OneNote app on your iOS or Android device.
Can I change the colors of the calendar?
Absolutely. Once the template is imported into your notebook, it becomes a fully editable Microsoft table. You can highlight specific cells, change the shading of the rows, or alter the font colors using the standard formatting ribbon at the top of your screen.
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