Last Updated on October 7, 2026
Due to changes in time, people in this era are properly using the internet and taking full advantage of online platforms. Similarly, nowadays it is common for every user to set their timetable, meetings, and task online in Outlook calendar. Users who always keep themselves up to date regarding their schedule and use the Outlook calendar want their schedule to be accessible every time. In this Outlook calendar, and users can click on any time slot and create events or appointments for their schedule. Users are supposed to merge calendars in Outlook to manage their calendars.
Many users ask how to merge the calendars in Outlook as they have various items stored across different accounts. They now want to merge them and create one master file. Merging the items will save all the events in one convenient calendar. Users will then be able to view a combined schedule at a single glance. We will present some of the best solutions to solve this exact issue using native tools and third-party software.
Manual Process to Merge Calendars in Outlook
All those who are perpetual users of Outlook and save their schedules in Outlook calendars must be well aware of merging their data. The manual method takes a bit of time to finish the task. We will look upon the exact procedure how users can merge their Outlook calendars without buying extra software.
1. Open the Export Menu
Firstly, open the Outlook desktop application and tap on the Calendar option located at the bottom left corner. Now click on the File tab at the top of the screen. Choose the Open & Export option from the left sidebar menu that appears before you.
2. Select the Export Action
Now choose the Import/Export button to launch the dedicated wizard tool. After that, hit the Export to a File option from the available list. Tap on the Next button to proceed to the file type selection screen.
3. Choose the PST Format
On the fresh page, you will see two distinct options for your data. You can pick Outlook data files or Comma separated values. Look for the Outlook Data File (.pst) option and thereafter hit the Next button.
4. Export Your Calendar Data
Now surf the folder tree to find the specific calendar you want to export. Choose a safe location on your hard drive to save the exported calendar file. After that, tap the Finish option to save your file securely.
Import Your Saved Outlook Calendar
1. Launch the Import Wizard
You must bring that saved data back into your primary account. Tap the File tab option again to import the file. Click on Open & Export and then select the Import/Export option to launch the wizard a second time.
2. Select the Import Source
Now select the Import from another program or file option from the list. Tap the Next button to continue through the setup prompts. Select the Outlook Data File (.pst) option and hit the Next button once again.
3. Browse for Your File
Press the Browse button and choose the exact location where you saved the resultant calendar folders earlier. Click Ok to lock in the file path. Post that, tap on the Do not import duplicate items option to keep your schedule clean.
4. Finalize the Merge Process
Choose the specific calendar folder where you need to merge the required Outlook calendars. Ensure you select your primary active calendar from the drop-down menu. Lastly, tap on the Finish option to merge the calendar successfully into your main view.
Why Users Prefer Third-Party Tools
Although users practiced this manual method earlier, managing massive schedules requires faster solutions. Technology has become so vast that everything can be done in a fraction of the time. You should trust a professional method to perform the task if you want to avoid data loss.
1. Avoid Complex Manual Steps
Using the manual method is a big deal for users who lack deep technical knowledge. The native export process will confuse users and leave them unable to complete it. Automated tools completely bypass these confusing menus.
2. Eliminate Human Error
The steps to conduct the manual method are very difficult to memorize. A single mistake while performing the task means users have to again perform the task from scratch. There are massive chances of human error while trying to maintain the stability of the process.
3. Save Valuable Time
The professional method now is the most reliable and secure option available. Every power user goes for the automated method to complete the task in no time. Users do not have to wait for long export bars to finish rendering.
Use Shoviv PST Merge Software
There are various tools available for users to merge their PST files. Choosing the correct software is entirely in the user’s hands. We recommend users go for PST Merge Software by Shoviv for a better environment. That tool has astonishing features that will complete the process smoothly without harming the user’s data.
1. Install the Software
Firstly, download and install the Shoviv PST merge software directly onto your system. Open the application from your desktop shortcut. The tool is smoothly supportive with all modern Microsoft Windows operating systems.
2. Add Your PST Files
Now tap the Add or Search option to list the required PST files you want to combine. You can add various files simultaneously to speed up the workflow. Tap on the Next option once you have your target files queued up.
3. Configure Merge Settings
Browse the location where you want to save the final merged PST file and give it a recognizable name. On the next page, there will be three options including Join PST files, Merge PST files, and Merge Contact. Choose the Merge option to combine your schedules.
4. Filter and Generate
Now check out the duplicate items box and select the exclude deleted items option. Tap on the Next option to start the engine. The process of merging Calendars in Outlook will begin immediately.
5. Review the Final Report
The software maintains the email metadata even if two or more files are combined. It will generate a full process report at the very end. You can save this full report of the process for future use or auditing purposes.
Add Calendars to Other Microsoft Apps
You might want to share your newly merged schedule outside of the Outlook ecosystem. You can easily export this data for team meetings or personal notes. Here is a way to insert a calendar into a Microsoft Word document or OneNote Notebook. for easy sharing.
